Exciting news! The ICC is growing and we are looking for a part-time Administrative Assistant. This position will play an active role in supporting our chamber. Please see the below job description and if you are interested please send your cover letter and resume to admin@irondequoitchamber.org with the subject line: "Resume".
Administrative Assistant (Part-Time)
Location: Irondequoit, New York
15-20 hours per month
Organizational Overview:
The Irondequoit Chamber of Commerce (“ICC”) is a membership-driven business advocacy organization for businesses and individuals living or working in Irondequoit, New York. We use networking to create a strong business community which allows the Irondequoit community as well as individual businesses to prosper.
Position Overview:
We are seeking a part-time Administrative Assistant to support the ICC with various administrative duties and assist with membership, events and monthly meetings. This position will report to the President of the ICC. The successful candidate must have excellent organizational and communication skills, be detail-oriented and able to multi-task. The Administrative Assistant will need to be able to work independently and use their own initiative.
Responsibilities:
Responsibilities include, but are not limited to:
Meetings:
- Attend monthly board and committee meetings to take meeting minutes
- Post minutes to website and send to board members with list of actionable items
- Prepare meeting agendas, minutes and other materials needed for meetings and distribute to board members one week in advance
- Responsible for meeting coordination and communication including member scheduling, reserving meeting location and posting meeting details on the Band App (internal communications app) and the ICC website
Membership:
- Present a welcome package to new members within the first 14 days of membership
- Respond to member inquiries regarding account changes
- Conduct monthly review and reconciliation of member accounts and contact members whose accounts have an outstanding balance or have lapsed
- Record any payments that come through the P.O. Box into the accounts receivable application (Wild Apricot)
Events:
- Initiate contact to potential event sponsors (email, phone, site visit)
- Collect raffle items/donations and gather items needed for events including ordering banners, awards and certificates
- Coordinate attendee registration at Chamber events
- Research and secure event venues and coordinate logistics including menu options
Communications:
- Monitor emails and handle inquiries or direct them to the appropriate individual
- Check P.O. Box weekly for mail and distribute accordingly
- Print, prepare and send out mailings
Qualifications:
- Strong written and oral communication, interpersonal and organizational skills.
- Quick learner who can solve problems independently.
- Highly detail-oriented with the ability to prioritize multiple tasks.
- High level of computer literacy; must be proficient with MS Office.
- Must have own computer with MS Office.
- Must provide own transportation for site visits, gathering mail from P.O. Box and donation items.
Compensation:
From $20.00-$22.00 hourly.
How to Apply:
The Irondequoit Chamber of Commerce is soliciting applications for this position immediately. Please forward cover letter and resume to admin@irondequoitchamber.org with the subject line: "Resume".
We are an equal opportunity employer and seek individuals of all ethnic and racial backgrounds to apply to this position.
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